Integrity policy

General information

Port of Gävle (Gävle Hamn AB) is committed to protecting your personal integrity. This policy explains how we process personal data within our organization. Personal data refers to any information that can be directly or indirectly linked to a living individual.

Data Controller: The Board of Directors, Gävle Hamn AB.

Contact details:

• Email:
• Address: Depåvägen 20
• Data Protection Unit, Gävle Municipality: +46 (0)26-17 80 00 (ask for the Data Protection Officer)
• Email:
• Submit a request via the e-server: sjalvservice.gavle.se

Last updated: 2025-03-27
Effective from: 2021-02-10

What data do we collect?

We may collect the following information:

• Name, phone number, email address
• Personal ID number and address (for agreements or orders)
• Title, photo, employer
• Vehicle registration number (for access control)
• IP-address
• Other information provided through contact forms, recuritment, registrations, etc.

Why do we process your personal data?

We process personal data to:

• Fulfill our legal obligations or exercise public authority
• Manage access to the port and secure areas
• Fulfill contracts or assignments
• Administer recruitment processes
• Communicate with stakeholders, media, and the public
• Send newsletters and publish information on our website or social media

Legal basis for processing

Processing is based on the following legal grounds:

• Legal obligation – when we are required by law to process data
• Contract – when you are party to an agreement with us
• Public authority – for example, in connection with access control or official decisions
• Consent – in certain cases, such as for newsletters or photos
• Legitimate interest – when processing is necessary, and our interest outweighs the individual’s

How we share your data

Personal data may be shared with:

• IT service and system providers
• Consultants and partners (within the scope of assignments)
• Public authorities, if required by law

We sign data processing agreements with all suppliers who process personal data on our behalf.

We do not transfer personal data to countries outside the EU/EEA. If such transfers are required in the future, we will ensure appropriate safeguards are in place.

How long do we keep your data?

We store your personal data in accordance with our records management plan and applicable legal requirements. Data is never retained longer than necessary to fulfill the purpose of the processing.

Your rights

You have the right to:

• Access your personal data (data subject access request)
• Correct inaccurate information
• Request deletion of your data (in certain cases)
• Restrict the processing of your data
• Object to processing based on legitimate interest
• Withdraw your consent
• Transfer your data (data portability)

Requests can be submitted via sjalvservice.gavle.se
Complaints can be filed with the Swedish Authority for Privacy Protection: www.imy.se

Security

We take technical and organizational measures to protect your personal data from unauthorized access, loss, or unlawful processing. These include access restrictions, permission controls, and system logging.

Cookies and tracking technologies

Port of Gävle uses cookies on our website to improve user experience and collect visitor statistics. Read more in our Cookie Policy.

Principle of Public Access

Port of Gävle is subject to the Principle of Public Access. This means that messages sent to us (such as letters, emails, or direct messages on social media) may become public records and disclosed following a confidentiality review.

Changes to this policy

This policy may be updated. The latest version is always available on our website. In case of significant changes, we will notify users separately.